October TBD, 2023  |  9:00 am - 4:30 pm

Registration

Pack RSVP:  One representative from each pack (i.e., Cubmaster, committee chair) needs to RSVP to the event by the August roundtable to let the event staff whether the pack is planning to attend the event. Estimated numbers are provided to the council so the district can reserve the appropriate number of campsites and program areas for the event and so the event staff can plan the event.

Pack RSVP

Payment or RSVP: Completed by parents or pack leaders:

Program Highlights

• BB guns
• Archery
• STEM activities (science, technology, engineering, mathematics)
• Rocket launch will be held from 4:00 - 6:00 pm.

Tentative Schedule

Friday
4:00 pm	Check-in begins for packs camping
Saturday
7:30 - 8:30 am	Check-in for Saturday activities
8:45 am	Opening flag ceremony
9:00 am - 12:00 pm	Cuboree activities
12:00 pm	Lunch (bring your own)
1:00 - 4:30 pm	Cuboree activities
4:00 - 6:00 pm	Rocket launch activities
Sunday
10:00 am	Packs camping depart

What to Bring

*Medical Records: All participants are required to bring an Annual Health and Medical Record to every Scouting event. The Scouting adventures, camping trips, and having fun are important to everyone in Scouting—and so is your safety and well-being. Completing the Annual Health and Medical Record is the first step in making sure you have a great Scouting experience. Completing a health history promotes health awareness, collects necessary data, and provides medical professionals critical information needed to treat a patient in the event of an illness or injury. It also provides emergency contact information. Please download the form and have the form with you at all Scouting events for every member of your family. 

^Closed toed shoes are highly recommended for all Scouting events. Many of our outdoor venues have snakes and sticks that can injure toes. Many of our activities include active games, so shoes that Scouts can run in (e.g., tennis shoes) are recommended.

Extra Rockets 

Cub Scouts may bring extra rockets (e.g., for a sibling who is a returning Cub Scout) and engines. The rocket must be a skill level 0 to 2 and the engine must be an A or B class engine.

Individuals may purchase additional rockets and motor engines at the local Scout Shop or Hobby Lobby.

If Cub Scouts bring their own rocket(s), the rocket should be built prior to arrival at the launch site and they must provide their own appropriate class A or B rocket engine. Remember that only adults are allowed to handle the engines.  Ensure that you review the rocket kit instructions and select the recommended engine size.   

Watch this video for a very good briefing on prepping rockets prior to launch:  https://youtu.be/hC6evC1N05c.

Rocket Launch Safety

The safety of our youth, volunteers, staff, and employees is an important part of the Scouting experience. 

Only adults are allowed to handle or load rocket motors. Adults should always closely supervise ALL rocketry building, launching, and recovery activities.

National Association of Rocketry (NAR) Safety Code and other safety guidelines will be followed: 

• Launch safety – countdowns, 15-foot safety circle
• Launchers – End of launch rod must be above eye level.
• Launch site – 200-foot open area required for a type B engine; monitor wind and dry grass conditions
• Every rocket should be safety inspected prior to launch.
• If a rocket misfires or does not launch, be sure to wait a minimum of 30 seconds before approaching it.
• Lightning, winds, or any adverse weather should immediately stop the launch.
• Recovery safety – Do not attempt recovery from power lines, tall trees, etc.
• In case of inclement weather, the launch will be rescheduled.

Accommodations

Refer to the Guide to Safe Scouting for rules on tent sharing (under accommodations) and leadership (under supervision and responsibility).

Scouting Safely

The BSA's Commitment to Safety is ongoing and we want you to know that the safety of our youth, volunteers, staff, and employees cannot be compromised. The Boy Scouts of America puts the utmost importance on the safe and healthy environments for its youth membership. The Sam Houston Area Council takes great strides to ensure the safety of its youth as well as the adult volunteer leadership that interacts with them. 

BSA Guide to Safe Scouting policies must be followed. All participants must follow youth protection guidelines at all Scouting events. Highlights include:

• Two-deep leadership on all outings is required.  
• One-on-one contact between adults and youth members is prohibited. 
• The buddy system should be used at all times. 
• Discipline must be constructive.

Health and safety must be integrated into everything we do, to the point that no injuries are acceptable beyond those that are readily treatable by Scout-rendered first aid. As an aid in the continuing effort to protect participants in Scout activities, the BSA National Health and Safety Committee and the Council Services Division of the BSA National Council has developed the SAFE Checklist of BSA safety procedures for physical activity. These points, which embody good judgment and common sense, are applicable to all activities.

Youth Protection Guidelines     Guide to Safe Scouting      SAFE Checklist      Enterprise Risk Management

Photographs    

Notice!  Please be advised that promotional videotaping/photography may be in progress at any time at an event. Your entrance constitutes your agreement that the council and district has the right to reproduce your likeness in videography/photography for promotion (e.g., publications, internet, newspaper).

Late-Breaking Information

For late-breaking news and announcements, join our district Facebook page and sign up for our district e-mail list. 

Communications

Join our council Facebook page at www.facebook.com/shac.bsa.

For questions, contact Jennifer Conchran (hc.jennifer@gmail.com, 713-653-4782) or Maggie Thuesen (maggie.thuesen@icloud.com, 979-885-8724).